Legal
AK Accounting & Tax is a private accounting and tax preparation practice based in the Lower Mainland, British Columbia, Canada. Amita Kumar is the designated person responsible for privacy at this organization. She can be reached at the contact details in Section 10 below.
This policy is governed by British Columbia's Personal Information Protection Act (PIPA, SBC 2003) and, where applicable, the federal Personal Information Protection and Electronic Documents Act (PIPEDA).
Website contact form: When you submit the consultation request form on our website, you provide your name, email address, and an optional message describing your accounting or tax needs.
As a client: If you engage our services, we collect additional information necessary to prepare your tax returns or financial statements, including your Social Insurance Number (SIN), income documents (T4s, T5s, invoices), banking details, and business financial records. This information is collected directly from you and is used solely to provide the accounting or tax services you have requested.
We collect personal information for the following specific purposes:
(a) To respond to your initial inquiry and schedule a free consultation.
(b) To prepare personal or corporate tax returns, bookkeeping records, and year-end financial statements on your behalf.
(c) To comply with requirements set by the Canada Revenue Agency (CRA) and other applicable regulatory bodies.
We do not use your information for marketing, newsletters, or automated outreach. If we ever wish to contact you for promotional purposes, we will obtain your separate, express consent as required by Canada's Anti-Spam Legislation (CASL).
By submitting the contact form on our website, you consent to us collecting and using your information to respond to your inquiry. For clients, your consent to collect financial and personal information is obtained at the start of our engagement and applies to the specific services agreed upon.
You may withdraw your consent at any time by contacting us, subject to legal or contractual obligations that may require us to retain certain records.
Form submissions go directly to our business email. We do not store them on any server.
Google Fonts: This website loads fonts from Google's servers (fonts.googleapis.com). When your browser requests these fonts, Google may log your IP address. This is a standard practice for web font delivery. We do not control or access this data. For more information, see Google's Privacy Policy at google.com/policies/privacy.
Client files are stored securely. Physical documents are kept in a locked environment. Digital files are protected by passwords and access controls. We do not share client financial information with any third party unless required by law (e.g., CRA audit request) or explicitly authorized by you in writing.
We collect only the personal information necessary for the stated purposes. We do not collect information beyond what is needed to provide our services or respond to your inquiry.
Website inquiries: Contact form emails are retained only as long as necessary to complete the follow-up. If no engagement results, we delete your details within 90 days.
Client records: Financial records and tax filings are retained for a minimum of seven (7) years as required by the Canada Revenue Agency. After this period, records are securely destroyed.
We use security measures appropriate to the sensitivity of the information:
No method of transmission over the internet is 100% secure. We take reasonable precautions to protect your information but cannot guarantee absolute security.
We do not sell, rent, or share your personal information with third parties, advertisers, or data brokers.
We may disclose your information to the Canada Revenue Agency, provincial tax authorities, or other regulatory bodies when required to do so by law, or when you explicitly authorize us to act on your behalf.
Under British Columbia's Personal Information Protection Act, you have the right to:
To exercise any of these rights, contact Amita Kumar using the details in Section 12 below. We will respond within 30 days.
If you have a concern about how we handle your personal information and are not satisfied with our response, you have the right to file a complaint with the Office of the Information and Privacy Commissioner for British Columbia (OIPC BC):
Website: www.oipc.bc.ca
Phone: 250-387-5629 (Victoria) or 604-660-2421 (Vancouver)
Toll-free: 1-800-663-7867
AK Accounting & Tax
Privacy Contact: Amita Kumar
Email: akproaccting@gmail.com
Phone: +1 (604) 505-9892
Office hours: Monday to Friday, 9 A.M. to 5 P.M.
If we update this policy, the new version will be posted on this page with a revised effective date. We encourage you to review it periodically. Continued use of our services after changes constitutes acceptance of the updated policy.
Note: This policy is intended to be clear and practical for a small accounting practice in British Columbia. For complex legal situations, we recommend consulting a privacy lawyer or the OIPC BC directly.